Summer Reading Party Planning, Or “The Road to BugStravaGanza”

In 6 days, 23 hours, and 16 minutes (approximate time at the writing of this post) over sixty children- ranging in ages toddler to tween- will desend on my library for two-and-a-half hours of crazy, silly, gross, potentially sticky, and definitely messy fun!  Next Tuesday is our Summer Reading Party aka the “BugStravaGanza!” 

I’ve been planning the party events since summer began but really haven’t done much until this week.  Some might call it procrastination.  I call it time-induced inspiration.  I have all the games and activities planned out and most of the cardboard cutouts, games pieces, signs, and whatnots already constructed.  I even bought the snacks! 

I’ll be using the big events format (learned/stolen from my friend, mentor, and fellow children’s librarian extraordinaire Jolie) that worked so well for my Clementine Party (back in ’07) and the Valentine’s Day celebration “Babymouse [hearts] Captain Underpants” (last V-day).  The “big event format” works like this:

Every game, activity, craft, or snack table is a “station” and every station is assigned a color.  So, the table with the board game “Ants in the Pants” is the Red Station.  That table will get a red tablecloth, and red signage.  The “Buggy Bingo” table is the Blue Station.  That table will get a blue tablecloth and blue signage.  And so it goes.  As every child enters the party, they receive a necklace with colored tickets attached- one ticket for every station.  The child “pays” for the game or activity with the corresponding colored ticket.  In this way, everybody gets to do everything once, the Station Leaders can easily see what Stations each child has left to visit (just look at their necklaces), and no one game or activity gets bombarded by too many kids at a time.

The past events organized in this way have worked wonderfully.  The party tends to flow better, kids and parents are able to enjoy themselves without worrying that they’ll miss out on something, and the volunteers running the stations have a sense of control admist the chaos. 

For BugStravaGanza!, we are doing Ants in the Pants (I bought the board game), Spider’s Dinner (Same as Pin the Tail on the Donkey but with a spider and flies.  I made it from old pieces of cardboard, glitter, and colored pictures), and Buggy Bingo (I found the templates for the bingo cards here).

We’ll have a Grub Station which will feature such culinary delights as Ants on a Log (pretzels dipped in honey with raisins on top), Worms N’ Dirt (smashed oreos with gummy worms), and Nectar (apple juice).   There will also be an Imagination Station- a table with crayons, coloring sheets, word searches, connect-the-dots activites, and stuff for the kids to do when they are either waiting for a game to start or finished visiting all the stations. 

As you may have noticed, the above activities are primarily desinged for children over three.  That’s why this year I’m adding a section just for babies and toddlers.  Tucked in a corner near the action but separated by some benches will be a few mats strewn with toys and easy games for the littlest summer readers.  There will be a simple shape and color matching game, as well as jumbo sized crayons and paper for the toddlers to play with.  The Leader for this area will be equipped with a bubble gun, some puppets, and plenty of enthusiasm.

Every child will leave with a goodie bag (assorted prizes, stickers, and a free book) and there will be two raffles for “Mystery Bags” (they’ll contain nice hardcover books and some of the higher end prizes).  On their way out, the children will receive their Summer Reading Certificates with many congratulations for a summer of great reading.

I’ll be sure to take lots of photos and post a recap next week!


3 thoughts on “Summer Reading Party Planning, Or “The Road to BugStravaGanza”

  1. Ooooh!!! This sounds delightful!!! I can hardly wait to see the pictures!!! Wish I could be there to help!!!

    It’s funny, I just replied to someone on PUBYAC telling them about our foolproof party format! Great minds think alike, eh?

    Have fun with it!

  2. Thanks for the great idea of the colors at each station. I’ve started planning our BIG Halloween party and your idea for keeping the chaos under control will really help! Last year was a mad house.

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